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Pretoria Old Motor Club - CARS in the PARK 2018: Market at the Track

SUNDAY, 5 AUGUST 2018 (08:00 – 16:00) ZWARTKOPS RACEWAY, PRETORIA

In 2017 we had another very successful event and we believe that the 39th annual event in August 2018 will be even bigger and better! You have the opportunity to be part of the event by applying for a stall at the Market at the Track.  

COSTS FOR THE VENDOR STALLS

  • FOOD STALLS

    4000 X 4000 MM
    PRICE DEPENDS ON LOCATION

    R 1,800.00 - R 4,500.00
  • PRIME STANDS

    4000 X 4000 MM

    PRICE DEPENDS ON LOCATION

    R 3,00.00 - R 5,000.00
  • MOBILE STANDS / OPEN STALLS

    3000 X 4000 MM

    PRICE DEPENDS ON LOCATION


    Exhibitors with mobile units (trailers) must provide the units' length (incl. towbar) and width (incl. canopy width) and length of door.

    The allocated space for the erection of open or mobile stalls has been increased. Here you will be required to supply your own gazebo or similar structure. The standard size for mobile stalls is 3m x 4m. If more space is required you will need to apply for an additional stall. No electricity will be supplied to the open (mobile) stalls. A limited number of roofed stalls have electricity supply. The supply is only 5amp adequate for a card machine. If you require a constant, strong electricity supply, you will be required to supply your own generator. (For example if you need to warm, cook or bake). None of the stalls have partitions. If partitions are required for privacy or display purposes, you will have to provide the necessary.

    R 800.00 - R 3,000.00 

REQUIREMENTS

THE VENDOR WILL:

  1. Provide products or services of a satisfactory quality to all parties.
  2. Submit a list of items to be sold, with corresponding selling prices.
  3. Maintain a clean, safe and healthy environment and ensure that the vendors area is left as found.
  4. At own expense, obtain all permits, give all necessary notices, pay all license fees and comply with all municipal by laws and national laws, rules, ordinances and regulations, relating to public health or applicable to the business carried out under this agreement and will also assume complete and sole liability for the services carried out by the vendor.
  5. Food vendors provide a copy of the Certificate of Acceptability for Food Vendors to CITP and ensure the original certificate is posted at the point of sale clearly visible to members of the public.
  6. Comply with applicable laws pertaining to The Basic Conditions of Employment Act, the Occupational Health & Safety Act, the Labour Relations Act, the Employment Equity Act, and any other applicable acts and regulations as required.

RULES & CONDITIONS

  1. All applications will not necessarily be accepted. The organizer’s’ decision is final.
  2. Payment will not secure stand unless accompanied by written acceptance by the organisers or Exhibition Promoter. 
  3. You will be notified about the application result on or before the 24th of June 2018 and payment then has to be made in full on or before 1st of July 2018. 
  4. Banking details will be on the invoice
  5. If no or late payment is received the allocation will be null and void and the stand will immediately be given to the next selected candidate, unless otherwise arranged between you and the organisers. 
  6. Vendors will be responsible for setting up of their stands, chairs and tables.
  7. Advertising boards will have to comply with the regulations of the property owners, and all other rules and regulations of the appropriate authorities and stadium/regional rules will be applicable.
  8. One vendor’s access ticket per 4 square meters rented will be handed to Exhibitors with a maximum of 3 tickets per stand.
  9. The organisers, promoters and owners or any of their representatives, shall be indemnified against any loss, accident, or damage that may be incurred by the vendor, its personnel, visitors and guests on signing of this application and/or paying of the required fee.
  10. Vendor’s vehicles are only allowed to park in the trailer park and not on the track or pit area. 
  11. Before and during the events vendors are only allowed to sell from their assigned stand.
  12. Vendors need to display their name tags and/or armbands at all times.
  13. On the day of the event contact persons will be nominated to handle any enquiries and this detail will be made available a week before the event. 
  14. Vendors’ stands must be setup before 7h00 on the morning of the event.
  15. Breaking down at the end of the day will only commence at 16h00 and no vehicles will be allowed for collection before 17h00 
  16. All exhibitions should be cleared / evacuated from Zwartkops by 20h00 on Sunday 5 August 2018, except if alternative arrangement were agreed upon with the organisers.
For more information, contact: Frik 083 627 4532 or Hanlie 082 908 2295 (07h00 -15h00) 


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